![]() These small costs often get forgotten or recorded without the necessary backup information that the IRS requires such as date, business purpose, mileage logs, a copy of receipts, etc. This is especially true of freelancers whose expenses are small, yet quickly add up. Managing your expenses in a spreadsheet is ok, but as your business grows, maintaining a paper trail can become a headache. If you’re to protect yourself in the event of an IRS audit and claim the right deductions you need to wrap your arms around your expenses. Automate your ExpensesĪ key learning moment for any new freelancer is that money doesn’t take care of itself. Tools and apps to consider include AND CO and Harvest (both of which integrate with invoicing workflows), eBillity, Timely, and TopTracker. Many time tracking tools and apps also include automatic invoice generation based on your tracked time – which eliminates time-consuming tracking across spreadsheets and the potential for billing errors. Free and low-cost apps can help you understand how much time you spend on a project, identify scope creep (so you can step back and re-prioritize activities with your client), and simplify billing. One of the basic forms of automation that can help streamline your workflows is to use time tracking software. Doing it manually could also mean you overlook project creep. Forgetting to record 30 minutes here or an hour there can reduce your billings. One minute you’re on the phone to a client, the next you’re attending to urgent emails, all while trying to crank through a time-sensitive project. Keeping track of time as a freelancer isn’t easy. Here are four ways to automate away some of the complexity of your freelance or small business invoicing and payment workflows, while making sure you stay cash-flow-positive. Thankfully, these tasks don’t have to take up the bulk of your day, if you take advantage of automation. It’s a busy schedule and the last thing you want to worry about are administrative and accounting tasks like tracking time and expenses, billing clients, and collecting payments – all of which are highly manual tasks. As a freelancer or small business owner, you must also be prepared for challenges like finding new clients, managing those relationships and delivering great work. Enabled by technology and spurred by the diversified income sources that having many clients brings, freelancing is increasingly becoming the career of choice.īut freelancing isn’t easy. These additional features make the Freelancer Trackers program a must-have for businesses who want to become more efficient at managing and tracking their freelancers' results.A 2017 study of the U.S independent workforce by Upwork shows that freelancing is growing so fast that by 2027, the majority of the U.S. In addition, the Professional version will also provide additional tracking features like the ability to export tracking information into Microsoft Excel and Google spreadsheets. While freelancers still will most likely use the basic version, those working with multiple clients and multiple projects may wish to invest in the premium version to streamline their work and increase productivity. With the Windows version of TopTracker, there is now a premium version called TopTracker Professional that has all the same tracking capabilities of the basic towing version. TopTracker and its partners have made this feature available not only to Mac users but also to those who use Windows as their operating system. This project server allows users to build, deploy, monitor, manage and edit projects from anywhere in the world, while simultaneously sharing and downloading files to and from the servers. One such tool that has been added to TopTracker is the Microsoft Project Server. With the increased popularity of Windows and other operating systems, developers have had to add features and functionality to their existing programs in order to support the needs of potential customers and freelancers. TopTracker was originally designed for Mac users, but it has since been ported to Windows, allowing Windows users to also use the tracking and optimization tools within the program. The program also allows for easy creation of spreadsheets or virtual reports that can be used by other team members and departments without the need to download the software and install it on their computers. It is an extremely popular program with freelancers who need to track customer's results and perform campaigns on a regular basis. TopTracker is one of the many freelancing tracking and optimization software programs available for both windows and Mac OS X systems.
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